Third-party storage

FOI reference - FOI-52
Date - 25 October 2022

Request

How many physical records (boxes or files) does the organisation currently have in third-party storage facilities?
Who is the third-party provider(s) for off-site storage?
When did the contract(s) for off-site storage commence?
How long is the current contract(s) for?
When is the contract renewal expected?
What is the estimated contract value for off-site storage?
How many physical records (boxes or files) does the body currently have in organisation owned / leased / managed storage facilities?
How many FTE / WTE (please specify) are within the records management team within your organisation?
What is the annual budget for the records management function?
Who within the organisation is the executive sponsor for records management / who has ultimate responsibility for the function?

I can confirm that we hold information falling within scope of your request / the information you have requested.

How many physical records (boxes or files) does the organisation currently have in third-party storage facilities?
0
Who is the third-party provider(s) for off-site storage?
Iron Mountain.
When did the contract(s) for off-site storage commence?
November 2019 for the current contract.
How long is the current contract(s) for?
Four years.
When is the contract renewal expected?
Procurement work to begin in July 2023.
What is the estimated contract value for off-site storage?
Up to £80k.
How many physical records (boxes or files) does the body currently have in organisation owned / leased / managed storage facilities?
4,732
How many FTE / WTE (please specify) are within the records management team within your organisation?
Two FTE.
What is the annual budget for the records management function?
Spend is over four years budgeted up to £80k.
Who within the organisation is the executive sponsor for records management / who has ultimate responsibility for the function?
Interim Director of Digital, Data and Technology