Software request

FOI reference - FOI-239
Date - 4 March 2024

Request

1. What software do you use for your payroll, HR and finance solutions, how much annually do you spend on each, when does each contract expire?
2. Do you manage your payroll in-house or do you outsource it if so, who do you outsource it to?
3. How many people do you pay each month using your payroll solution?
4. How many pensioners do you pay using your payroll solution?
5. Do you use Microsoft power platform technologies such as Power Automate, Power Virtual Agents?
6. What is the employee count at The Pensions Regulator?
7. Do you collaborate with other organisations in the delivery of HR and Payroll shared services? If so which organisation?
8. Do you work with any industry experts such as ATOS, KPMG, EY, Accenture etc?
9. Who at The Pensions Regulator is the head of service for HR and Payroll software or services and what is their role?

Response

I confirm that we hold the information you have requested.

1. Name of software	Category of software	Annual spend	Contract expiry date
   MHR (iTrent)	Payroll and HR	£91,165 (inc. VAT)	27 June 2026
   Sage	Finance	£36,630 (inc. VAT)	31 March 2026
   Vesper	Finance	This in-house system is purpose-built, so there are no supplier fees or contracts.	n/a

2. Payroll is managed in-house.
3. Circa 1000 people.
4. 9 in total
5. Payroll: No. HR: No. Finance: No.
6. Approximately 1005 payroll staff at the end of February 2024.
7. Payroll: No. HR: No.
8. Payroll: No. HR: No. Finance: No.
9. We do not currently have a role with that title at our organisation.

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